Call for abstracts

The 2019 Energy Evaluation Asia Pacific conference committee is seeking abstracts on a wide range of energy program evaluation themes. Abstracts are invited for four presentation formats: oral presentations, oral presentations with peer-reviewed papers, panels and posters.

Please read all of the information below before submitting your abstract.

Timeline:
Abstract submission deadline: Monday, 6 May 2019 17:00 Brisbane AEST.
Notification of abstract acceptance: Wednesday, 19 June 2019.

All presenters, panelists and moderators are required to register for the conference and pay the appropriate registration fee by Wednesday, 18 September 2019.

The registration fee will be waived for attendees from developing country governments, NGOs or private sector organisations who have an abstract accepted for presentation at the conference. Applicants must select the appropriate box during abstract submission.
Presentation types

Oral presentation (without a supporting paper): Oral presentations will be grouped according to their conference theme and the presenter will be allocated 15-20 minutes to present their work to the audience and answer questions. The abstract should clearly summarise the content you wish to present. Presenters do not need to submit an additional paper.

Oral presentation (peer-reviewed and with a final paper) As above, however presenters will be required to submit a full paper and participate in the peer-review process below. Final papers will be published in the conference proceedings.

10 July: first draft of your final paper to be submitted. At this time, we will provide you with the other papers in your session to review.
7 August: your draft with comments to action will be returned to you.
21 August: if required, the second draft of your final paper is to be submitted.
4 - 18 September: in conjunction with the session moderator, incorporate any final comments into your final paper.
18 September: final paper to be submitted.

Poster presentation Your abstract should describe the work and/or research that you wish to present on a poster. Posters should be visually appealing and include (where relevant), photographs, maps, graphs, etc. to complement the text. Posters will be displayed for the duration of the conference in an area of the conference venue. Poster format: A0 portrait size (841 mm wide x 1189 mm high).

Panel discussions (up to 90 minutes duration) Abstracts for a panel discussion should provide a description of the discussion topic, the target audience and how the topic will add value to the evaluation community. During the abstract submission process you will need to provide the name and affiliation of the moderator and each panelist (a maximum of 4, but 3 preferred).

Panelists should be selected so that the discussion identifies different opinions on the topic, or represent different stakeholders (eg, evaluators, regulators and program implementers). They should be sufficiently knowledgeable about the topic and willing to engage in debate.

The moderator is responsible for developing the final panel questions or discussion topics with the panelists and preparing revised panel descriptions for conference publications. At the conference, the moderator poses the questions, keeps the session moving and orchestrates the Q&A portion of the session.

The planning committee may suggest modifications to accepted panel proposals.

Conference themes

Abstracts are to be submitted under one of the following conference themes:

1. Evaluating energy policies and programs for the energy transition; meeting the challenge of providing reliable, clean energy in rapidly growing economies.
2. Assessing the potential of energy efficiency technologies and practices and the results that have been achieved by programmes in Asia Pacific countries.
3. Monitoring national climate actions (Nationally Determined Contributions) as part of the Paris Agreement; particularly considering the role of energy efficiency and renewable energy in meeting NDC commitments and measuring progress towards energy related Nationally Appropriate Mitigation Actions (NAMAs).
4. Measuring progress towards the Sustainable Development Goals; particularly considering the implications of energy policies for social and economic development, modern energy access and building resilient societies.
5. Evaluating renewable energy potential and results
6. Evaluating non-energy impacts (multiple benefits) of energy efficiency and renewable energy.
7. Other topics addressing challenges and opportunities in the changing landscape.

Abstract submission guidelines

• Abstracts must be submitted via the online abstract submission site.
• Abstracts must be submitted in English only.
• Abstract title to be no more than 20 words and entered in sentence case (only capitalise the first letter of the first word in the title – like you would in a sentence except proper nouns should also have a capital).
• Provide each authors’ name and affiliation including the city, state and country.
• Indicate who will be the presenting author or panellist.
• Abstract text must not exceed 250 words, excluding the abstract title and author details.
• Text must be submitted as plain text without formatting.
• Tables, graphs, and charts are NOT permitted in abstracts.
• Please carefully check all text for spelling, grammar, etc before submission.

Abstract review process

All submitted abstracts will be reviewed by at least three reviewers.
In evaluating each abstract, reviewers will be aware of authors or institutions involved with the work described in the abstract.
Based upon the reviewers scores and comments, the program committee will then assign abstracts to either an oral presentation, panel discussion or poster presentation.

Notification of acceptances/regrets

Notification of the outcome of the review and acceptances will be sent to the contact person by Wednesday, 19 June 2019. It is their responsibility to notify all other authors/panelists about the outcome of the reviewers’ decision.

Presentation details

For all accepted abstracts, further details regarding the oral presentation (PowerPoint), panel discussion and poster presentation will be communicated to the contact person as appropriate.

Enquiries regarding abstracts should be emailed to the Conference Secretariat.