Energy Evaluation Europe Conference 2025

Join us at the Energy Evaluation Europe 2025 Conference: Show Me the Evidence: Evaluation as the Decision Maker’s Best Resource

The Energy Evaluation Europe Conference 2025 will take place in Berlin from September 25-26 at the Frizzforum. This year’s discussions will address key topics such as energy efficiency, renewable energies, and the decarbonization of energy consumption. Additional focus areas include energy security, energy poverty, energy transformation, energy infrastructure, and energy markets, along with cross-cutting issues such as regulation, financing, digitalization, and AI.

More details about the conference

 

Important dates:

Notification of abstract acceptance: Friday 7 February 2025.

Draft paper due by: Friday 28 March 2025

 

See also below the different deadlines according to the abstract categories.

 

Get Ready for Your Session!

Before coming to the conference, make sure to:

  • check with your moderator about the time you’ll have for your presentation (typically 15 minutes)
  • send two sentences that your moderator can use to introduce you
  • whenever possible, send your presentation file to your moderator ahead of the conference (to get a quick feedback)
  • you can also send to your moderator a few ice-breaking questions, if there are issues you would like to discuss further
  • (questions from the audience will be taken first)

Tips for the Presentation:

  • you can use your own template
  • 12 slides is usually a maximum for a 15-minute presentation: don’t underestimate the time you need to present your slides
  • start with explaining why the topic you address is important, and what the audience will get from your presentation: you may use a provocative question, a reference to recent news, a key figure showing what is at stake, etc.
  • a personal story is always welcome to connect with the audience: this can be an anecdote about your trip or something you noticed in Berlin, something special that occurred during the study, a reason why you were particularly interested in investigating some issues, or anything that you would like to share to help the public get to know you and your work better
  • use the presentation to raise the interest of participants in knowing more about your paper (and more): don’t aim to present your whole paper, focus on key points / results
  • keep the slides simple and the texts short: if a slide includes too much contents, participants may read the slides instead of listening to you. no need to include full sentences.
  • participants are experts, but from various fields: no need to explain the very basics, however please remind that participants may have very different backgrounds. so if you use very specific terms or concepts, this is useful to explain them briefly
  • close with take away’s and stimulating further discussions: a usual way to close the presentation is first a slide with take away’s (what participants should remember from your presentation) and second a slide “to go further” (that may highlight what’s more in the paper, what hot topics come next, what you would be happy to discuss with the participants, etc.)
  • you can prepare complementary slides for the Q&A: this is welcome to have slides you don’t present first and may use to go in more details during the Q&A. If you agree, your whole presentation file will be included in the proceedings of the conference, so participants can view them afterwards.

At the Conference:

  • make sure to be in the room of your session at the latest 15 minutes before it starts. this is:
  • 1) to meet your moderator and the other speakers
  • 2) to make sure your presentation file is uploaded on the room computer before the session starts
  • enjoy the session and take part in the discussions about the other presentations
  • when it is your turn, no stress: presenting your work is the same as talking to your colleagues and friends. participants are here to learn from you, not to judge or assess your work
  • one simple tip: do not read your slides. speak to and look at the audience, not at your slides. it is much nicer to connect with a person than with a screen! Presentation room resources: computer, data projector, lectern and microphone. 
  • Please note that you cannot present from your laptop. You will use the computer set in the room.
  • When arriving at the welcome desk of the conference, you will be asked about your consent for the publication of your presentation file on the Energy Evaluation website after the conference

Special Issue Proceedings

The draft paper is due by Friday 28 March 2025!

How will the submission and review process be managed for your paper?

There will be a single process for your paper to be published in both, the conference proceedings, and the journal.

An intermediate version of the paper (after the first round of review) can be published in the conference proceedings.

Your paper will go through the usual review process of the journal, managed with the Springer Nature platform.

No need for you to submit your draft paper on the Oxford Abstract platform in parallel.

Your paper can then be published in the journal once it is approved by the guest editors, based on reviewers’ comments (which may imply several rounds of reviews). Please note that the reviewers may also suggest rejecting your paper.

The invitation to the special issue does not guarantee that your paper will be published. 

We will send you practical guidelines, as soon as the special issue is open on the Springer Nature platform, about early March.

What template to use for your paper?

You can already see the journal guidelines here: https://link.springer.com/journal/12053/submission-guidelines

We are currently preparing a template that will be in line with the layout of the conference proceedings and the requirements of the journal. We will share it with you soon.

Please note that the suggested general structure for papers in the Energy Efficiency journal is as follows:

  • title
  • abstract
  • introduction
  • methods
  • results
  • discussion

Abstract Categories

Oral presentation with PEER-REVIEWED PAPER

Presenters will be invited to submit a full paper (maximum 12 pages without references and annexes) and participate in the peer-review process below. 

Oral presentations will be grouped into sessions according to their topic. Presenters will be allocated about 15-20 minutes each to present their work to the audience, followed by a Q&A session.

Final papers and presentation files will be published in the conference proceedings. See the papers from previous conferences in the resources of the Energy Evaluation website: https://energy-evaluation.org/resources/

In addition, authors can apply for the Energy Efficiency journal. Papers accepted for the special issue can be extended to longer than 12 pages. An intermediate version of the paper will be published in the conference proceedings, the final version will be included in the special issue, if accepted for publication. Further details of the journal (review) process will be communicated at the time of invitation. 

Timeline for authors:

28 March 2025:    draft paper to be submitted. At this time, we will provide you with the other papers in your session to review. 

29 April 2025:    you will receive the review comments on your paper. 

30 May 2025:  revised draft to be submitted. 

16 June 2025:      if a second review occurs, you will receive the last comments to take into account to finalize your paper.

18 July 2025:         final paper to be submitted.

Further details regarding the presentation will be communicated to the contact person as appropriate.

 

Oral presentation with EXTENDED ABSTRACT

Presenters will be invited to submit to their session moderator an extended abstract (maximum 2 pages + references and annexes), as well as their presentation file ahead of the conference. The session moderator will then exchange with them, as part of the quality insurance of the conference.

Oral presentations will be grouped into sessions according to their topic. The presenter will be allocated 10-15 minutes to present their work, followed by a Q&A session.

Extended abstracts and presentation files will be published in the conference proceedings. See the presentation files from previous conferences in the resources of the Energy Evaluation website: https://energy-evaluation.org/resources/

Timeline for authors:

28 March 2025:    draft extended abstract to be submitted. At this time, we will provide you with the other papers/extended abstracts in your session to review. 

29 April 2025:    you will receive your moderator’s feedback on the extended abstracts. 

30 May 2025:  if required, an updated version of your extended abstract is to be submitted, followed by a last exchange with the moderator. 

18 July 2025:    final extended abstract to be submitted.

The abstract should clearly summarize the content you wish to present. Presenters do not need to submit an additional paper, but they need to submit their presentation file to the moderator of their session for review before the conference.

Further details regarding the presentation will be communicated to the contact person as appropriate.

 

POSTER

Posters will be presented during a poster session, where authors can exchange directly with the participants.

Authors will submit  a draft file of their poster for comments by the conference committee.

The pdf version of the posters will be published in the conference proceedings. See the proceedings from previous conferences in the resources of the Energy Evaluation website: https://energy-evaluation.org/resources/

Timeline for authors:

28 March 2025:  draft extended abstract to be submitted. At this time, we will provide you with the other papers/extended abstracts in your session to review. 

30 May 2025:  draft file of the poster

30 May 2025:  you will receive the comments from the conference committee

18 July 2025:  final pdf of the poster to be submitted (for the proceedings of the conference)

The poster should summarize key findings or ideas, and include visuals to raise participants’ interest and engage discussions.

Practical details about the posters will be communicated to the contact person after the results of the abstract selection process.

 

PANEL discussions, Fishbowl and discursive meeting formats (60 to 90 minutes duration) 

Abstracts for a panel discussion shall provide a description of the discussion topic, the target audience and how the topic will add value to the (energy) evaluation community. Panel session can be 60 to 90 minutes, according to the slots available in the programme.

Your abstract should include the name and affiliation of the moderator and each panelist (a maximum of 4, but 3 preferred), and explain how you will engage the audience and ensure that the session is interactive.

Panels should be engaging the audience and offer room for discussing different perspectives among the participants, ideas from the audience or inspiring discourse. Unchallenged presentations by consortium members of projects are discouraged. (For these, please note that Energy Evaluation Europe is happy to organize webinars).

The moderator of the panel is responsible for developing the final panel questions or discussion topics with the panelists and preparing a summary of the panel results for conference publications. At the conference, the moderator keeps the session moving and orchestrates the Q&A portion of the session.

The conference committee may suggest modifications to panel proposals.

For all accepted panel discussions, the contact person who submitted the abstract will be contacted by a member of the conference committee to discuss the details of the session.

 

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