2025 Europe Conference
Information for Authors
Energy Evaluation Europe Conference 2025
Join us at the Energy Evaluation Europe 2025 Conference: Show Me the Evidence: Evaluation as the Decision Maker’s Best Resource
The Energy Evaluation Europe Conference 2025 will take place in Berlin from September 25-26 at the Frizzforum. This year’s discussions will address key topics such as energy efficiency, renewable energies, and the decarbonization of energy consumption. Additional focus areas include energy security, energy poverty, energy transformation, energy infrastructure, and energy markets, along with cross-cutting issues such as regulation, financing, digitalization, and AI.
More details about the conference
Important dates:
Notification of abstract acceptance: Friday 7 February 2025.
Draft paper due by: Friday 28 March 2025
See also below the different deadlines according to the abstract categories.
Special Issue Proceedings
The draft paper is due by Friday 28 March 2025!
How will the submission and review process be managed for your paper?
There will be a single process for your paper to be published in both, the conference proceedings, and the journal.
An intermediate version of the paper (after the first round of review) can be published in the conference proceedings.
Your paper will go through the usual review process of the journal, managed with the Springer Nature platform.
No need for you to submit your draft paper on the Oxford Abstract platform in parallel.
Your paper can then be published in the journal once it is approved by the guest editors, based on reviewers’ comments (which may imply several rounds of reviews). Please note that the reviewers may also suggest rejecting your paper.
The invitation to the special issue does not guarantee that your paper will be published.
We will send you practical guidelines, as soon as the special issue is open on the Springer Nature platform, about early March.
What template to use for your paper?
You can already see the journal guidelines here: https://link.springer.com/journal/12053/submission-guidelines
We are currently preparing a template that will be in line with the layout of the conference proceedings and the requirements of the journal. We will share it with you soon.
Please note that the suggested general structure for papers in the Energy Efficiency journal is as follows:
- title
- abstract
- introduction
- methods
- results
- discussion
Abstract Categories
Oral presentation with PEER-REVIEWED PAPER
Presenters will be invited to submit a full paper (maximum 12 pages without references and annexes) and participate in the peer-review process below.
Oral presentations will be grouped into sessions according to their topic. Presenters will be allocated about 15-20 minutes each to present their work to the audience, followed by a Q&A session.
Final papers and presentation files will be published in the conference proceedings. See the papers from previous conferences in the resources of the Energy Evaluation website: https://energy-evaluation.org/resources/
In addition, authors can apply for the Energy Efficiency journal. Papers accepted for the special issue can be extended to longer than 12 pages. An intermediate version of the paper will be published in the conference proceedings, the final version will be included in the special issue, if accepted for publication. Further details of the journal (review) process will be communicated at the time of invitation.
Timeline for authors:
28 March 2025: draft paper to be submitted. At this time, we will provide you with the other papers in your session to review.
29 April 2025: you will receive the review comments on your paper.
30 May 2025: revised draft to be submitted.
16 June 2025: if a second review occurs, you will receive the last comments to take into account to finalize your paper.
18 July 2025: final paper to be submitted.
Further details regarding the presentation will be communicated to the contact person as appropriate.
Oral presentation with EXTENDED ABSTRACT
Presenters will be invited to submit to their session moderator an extended abstract (maximum 2 pages + references and annexes), as well as their presentation file ahead of the conference. The session moderator will then exchange with them, as part of the quality insurance of the conference.
Oral presentations will be grouped into sessions according to their topic. The presenter will be allocated 10-15 minutes to present their work, followed by a Q&A session.
Extended abstracts and presentation files will be published in the conference proceedings. See the presentation files from previous conferences in the resources of the Energy Evaluation website: https://energy-evaluation.org/resources/
Timeline for authors:
28 March 2025: draft extended abstract to be submitted. At this time, we will provide you with the other papers/extended abstracts in your session to review.
29 April 2025: you will receive your moderator’s feedback on the extended abstracts.
30 May 2025: if required, an updated version of your extended abstract is to be submitted, followed by a last exchange with the moderator.
18 July 2025: final extended abstract to be submitted.
The abstract should clearly summarize the content you wish to present. Presenters do not need to submit an additional paper, but they need to submit their presentation file to the moderator of their session for review before the conference.
Further details regarding the presentation will be communicated to the contact person as appropriate.
POSTER
Posters will be presented during a poster session, where authors can exchange directly with the participants.
Authors will submit a draft file of their poster for comments by the conference committee.
The pdf version of the posters will be published in the conference proceedings. See the proceedings from previous conferences in the resources of the Energy Evaluation website: https://energy-evaluation.org/resources/
Timeline for authors:
28 March 2025: draft extended abstract to be submitted. At this time, we will provide you with the other papers/extended abstracts in your session to review.
29 April 2025: draft file of the poster
30 May 2025: you will receive the comments from the conference committee
18 July 2025: final pdf of the poster to be submitted (for the proceedings of the conference)
The poster should summarize key findings or ideas, and include visuals to raise participants’ interest and engage discussions.
Practical details about the posters will be communicated to the contact person after the results of the abstract selection process.
PANEL discussions, Fishbowl and discursive meeting formats (60 to 90 minutes duration)
Abstracts for a panel discussion shall provide a description of the discussion topic, the target audience and how the topic will add value to the (energy) evaluation community. Panel session can be 60 to 90 minutes, according to the slots available in the programme.
Your abstract should include the name and affiliation of the moderator and each panelist (a maximum of 4, but 3 preferred), and explain how you will engage the audience and ensure that the session is interactive.
Panels should be engaging the audience and offer room for discussing different perspectives among the participants, ideas from the audience or inspiring discourse. Unchallenged presentations by consortium members of projects are discouraged. (For these, please note that Energy Evaluation Europe is happy to organize webinars).
The moderator of the panel is responsible for developing the final panel questions or discussion topics with the panelists and preparing a summary of the panel results for conference publications. At the conference, the moderator keeps the session moving and orchestrates the Q&A portion of the session.
The conference committee may suggest modifications to panel proposals.
For all accepted panel discussions, the contact person who submitted the abstract will be contacted by a member of the conference committee to discuss the details of the session.
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