Call for Abstracts

Join us at the Energy Evaluation Europe 2025 Conference: Show Me the Evidence: Evaluation as the Decision Maker’s Best Resource

The 2025 Energy Evaluation Europe conference committee is seeking abstracts about the evaluation of energy and climate policies addressing a wide range of topics, such as energy efficiency, renewable energies and decarbonization of energy consumption, energy security, energy poverty, energy transformation, energy infrastructure, energy markets, as well as cross-cutting topics such as regulation, financing, digitalization, or AI.

We welcome papers about recent evaluations of policies and programmes, as well as research or discussions about evaluation methods and practices. Novel ideas and approaches, dynamic and systems evaluations, and outside the box thinking is welcome as well. Participants are particularly interested in high quality papers, presentations and posters with a high potential of experience sharing, either about the evaluation methods or about the evaluation findings and how they can be used.

More details about the conference

Important information to prepare and submit your abstract

Submission deadline: Thursday 5 December 2024

Submission platform: OxfordAbstract platform

If you do not have an account with OxfordAbstract yet, you will have to create one (this is free). If you had an account already for the previous conference, your account should still be valid (and you can easily create a new password, if you forgot it).

Maximum length of the abstract: 350 words (text only; no picture, etc.)

Categories: when submitting your abstract, you can indicate your preference for one of the following abstract categories (see more details below):

  • oral presentation with peer-reviewed paper,
  • oral presentation with extended abstract,
  • poster,
  • panel session, fishbowl or other session format.  

You will also have to select among topic categories:

  • one category of “evaluation methods or practices”, and
  • one category of “evaluation subjects” (see lists below the details on the abstract categories).

These categories are used to group the abstracts for the review and selection process.

 

The submissions will be reviewed by the conference committee. Conference proceedings will be publicly available after the conference, in the Resources of the Energy Evaluation website, together with the proceedings of the previous conferences.

For peer-reviewed papers, you can also indicate if you are willing to submit your paper for a special issue to be published in the Energy Efficiency journal (Springer ed.). If your paper is selected for the special issue, the usual review practices of journal publications will apply.

 

Please read all of the information below before submitting your abstract.

Please note that Energy Evaluation Europe is a non-profit association. The conference is feasible only thanks to the support of the conference partners and the conference fees paid by the participants. Presenters, panelists and moderators, your fees make the conference possible!  (details about the conference fees will be added in the information about the conference later this month)

 

Important dates:

Abstract submission deadline: Thursday 5 December 2024 18:00 CET. 

Notification of abstract acceptance: Friday 7 February 2025.

Draft paper due by: Friday 28 March 2025

See also below the different deadlines according to the abstract categories.

 

Abstract Categories

Oral presentation with PEER-REVIEWED PAPER

Presenters will be invited to submit a full paper (maximum 12 pages without references and annexes) and participate in the peer-review process below. 

Oral presentations will be grouped into sessions according to their topic. Presenters will be allocated about 15-20 minutes each to present their work to the audience, followed by a Q&A session.

Final papers and presentation files will be published in the conference proceedings. See the papers from previous conferences in the resources of the Energy Evaluation website: https://energy-evaluation.org/resources/

In addition, authors can apply for the Energy Efficiency journal. Papers accepted for the special issue can be extended to longer than 12 pages. An intermediate version of the paper will be published in the conference proceedings, the final version will be included in the special issue, if accepted for publication. Further details of the journal (review) process will be communicated at the time of invitation. 

Timeline for authors:

28 March 2025:    draft paper to be submitted. At this time, we will provide you with the other papers in your session to review. 

29 April 2025:    you will receive the review comments on your paper. 

30 May 2025:  revised draft to be submitted. 

16 June 2025:      if a second review occurs, you will receive the last comments to take into account to finalize your paper.

18 July 2025:         final paper to be submitted.

Further details regarding the presentation will be communicated to the contact person as appropriate.

 

Oral presentation with EXTENDED ABSTRACT

Presenters will be invited to submit to their session moderator an extended abstract (maximum 2 pages + references and annexes), as well as their presentation file ahead of the conference. The session moderator will then exchange with them, as part of the quality insurance of the conference.

Oral presentations will be grouped into sessions according to their topic. The presenter will be allocated 10-15 minutes to present their work, followed by a Q&A session.

Extended abstracts and presentation files will be published in the conference proceedings. See the presentation files from previous conferences in the resources of the Energy Evaluation website: https://energy-evaluation.org/resources/

Timeline for authors:

28 March 2025:    draft extended abstract to be submitted. At this time, we will provide you with the other papers/extended abstracts in your session to review. 

29 April 2025:    you will receive your moderator’s feedback on the extended abstracts. 

30 May 2025:  if required, an updated version of your extended abstract is to be submitted, followed by a last exchange with the moderator. 

18 July 2025:    final extended abstract to be submitted.

The abstract should clearly summarize the content you wish to present. Presenters do not need to submit an additional paper, but they need to submit their presentation file to the moderator of their session for review before the conference.

Further details regarding the presentation will be communicated to the contact person as appropriate.

 

POSTER

Posters will be presented during a poster session, where authors can exchange directly with the participants.

Authors will submit  a draft file of their poster for comments by the conference committee.

The pdf version of the posters will be published in the conference proceedings. See the proceedings from previous conferences in the resources of the Energy Evaluation website: https://energy-evaluation.org/resources/

Timeline for authors:

28 March 2025:    draft extended abstract to be submitted. At this time, we will provide you with the other papers/extended abstracts in your session to review. 

29 April 2025:    draft file of the poster

30 May 2025:  you will receive the comments from the conference committee

18 July 2025:    final pdf of the poster to be submitted (for the proceedings of the conference)

The poster should summarize key findings or ideas, and include visuals to raise participants’ interest and engage discussions.

Practical details about the posters will be communicated to the contact person after the results of the abstract selection process.

 

PANEL discussions, Fishbowl and discursive meeting formats (60 to 90 minutes duration) 

Abstracts for a panel discussion shall provide a description of the discussion topic, the target audience and how the topic will add value to the (energy) evaluation community. Panel session can be 60 to 90 minutes, according to the slots available in the programme.

Your abstract should include the name and affiliation of the moderator and each panelist (a maximum of 4, but 3 preferred), and explain how you will engage the audience and ensure that the session is interactive.

Panels should be engaging the audience and offer room for discussing different perspectives among the participants, ideas from the audience or inspiring discourse. Unchallenged presentations by consortium members of projects are discouraged. (For these, please note that Energy Evaluation Europe is happy to organize webinars).

The moderator of the panel is responsible for developing the final panel questions or discussion topics with the panelists and preparing a summary of the panel results for conference publications. At the conference, the moderator keeps the session moving and orchestrates the Q&A portion of the session.

The conference committee may suggest modifications to panel proposals.

For all accepted panel discussions, the contact person who submitted the abstract will be contacted by a member of the conference committee to discuss the details of the session.

 

Topic Categories

When submitting your abstract on the OxfordAbstracts platform, you will have to select keywords, one about “evaluation methods and practices“, one about “evaluation subjects“. These keywords are used to direct your abstract to relevant reviewers during the abstract selection process, and then to group the presentations into sessions.

Evaluation methods and practices

  • Portfolio evaluation
  • Controlled Impact evaluation 
  • Evaluations centered around one or more of the OECD DAC Criteria
  • Process evaluation (including theory-based evaluation)
  • Cost-effectiveness evaluations (including value-for-money and benefit-cost analysis)
  • Consideration of non-energy benefits/multiple impacts in evaluation approaches
  • Evaluation approaches for market transformation and market effects
  • Participatory evaluation approaches
  • Comparative analysis
  • Data collection, data issues, and indicators (in the context of policy or programme evaluation) 
  • Methodological issues, uncertainties (in the context of policy or programme evaluation)
  • Best practices in evaluation communication and experience sharing
  • Evaluation planning, design (including experimental design), or funding
  • Use of AI or other innovative methods in evaluations or evaluation management
  • Innovative financing approaches for policy or programme evaluation
  • Outside the box thinking
  • Implementation science
  • communicating evaluative evidence, MEL, Uptake and Use of evaluations

Abstract evaluation subjects

  • Energy efficiency or fuel switch in buildings (HVAC and building envelope)
  • Energy efficiency or decarbonization of industry and/or agriculture
  • Energy efficiency in transport and innovative approaches to mobility (including fuel switch and electric mobility)
  • Energy efficiency of appliances and lighting
  • Energy efficiency of digitization (IT, data centres, 3D printers, etc.)
  • Energy efficiency (cross-cutting, multi-sector)
  • Energy sufficiency 
  • Climate and energy transition policies and programmes
  • Renewable energy sources
  • Renewable energy integration, grid stability, and smart grids
  • Demand Response, flexibility, energy storage, vehicle-to-grid, smart appliances and sector coupling
  • Energy communities
  • Energy poverty
  • Just transition
  • Other fields related to energy transition (waste management, water use, etc.)
  • Carbon markets, CBAM, emissions trading
  • Behaviour change or behavioural measures
  • Digitization of energy systems, start-ups
  • Financing and business models for the energy transition, and energy services markets
  • Innovation and R&D programmes 
  • Energy markets

 

Abstract submission guidelines

  • Abstracts can be submitted via the OxfordAbstracts platform: https://app.oxfordabstracts.com/stages/76963/submissions/new
  • The conference language is English 
  • The abstract title should be no more than 20 words and entered in the sentence case (only capitalise the first letter of the first word in the title – like you would in a sentence except proper nouns should also have a capital) 
  • Provide each authors’ name and affiliation. 
  • Indicate who will be the presenting author (or the moderator for panel session)
  • Abstract text cannot exceed 350 words, excluding the abstract title and author details. 
  • Text can be submitted only as plain text without formatting 
  • Tables, graphs, and charts cannot be included in abstracts 
  • Please carefully check all text for spelling, grammar, etc. before submission

 

Abstract review process

  • All submitted abstracts will be reviewed by at least three reviewers. 
  • In evaluating each abstract, reviewers will not be aware of authors or institutions involved with the work described in the abstract (blind review). 
  • Based upon the reviewers scores and comments, the conference committee will then assign abstracts to either an oral presentation, panel discussion or poster presentation.

 

Contact Us

Enquiries regarding abstracts can be done with this contact form, selecting the category “1) Questions about conferences”.

Please note that you will receive an automatic confirmation after submitting your abstract, so no need to further contact us about this.

 

Share it with your community!